Sample Tour Itinerary

The itinerary is subject to change. We will keep the standard high and the locations of interest included but their may be a need to re-route the tour based on the game schedules and availability.

Day 1 – Wednesday, July 21, 2027 - Departure from the New York Area (USA)

• Depart on your overnight international flight to Italy

• Due to the time difference, arrival will be the following day

Day 2 – Thursday, July 22, 2027 - Arrival in Milan + Tournament Kickoff

• Arrival into Milan International Airport

• Transfer to Legnano area

• Tournament check-in and welcome logistics

• Dinner and overnight stay in Legnano

• Overnight in Legnano (3 nights)

Day 3 – Friday, July 23, 2027 - Tournament Competition Begins

• Breakfast at the hotel

• Full day of tournament games

• Evening team dinner and relaxation

Day 4 – Saturday, July 24, 2027 - Lake Como Private Cruise + Tournament Play

• Morning tournament games

• Afternoon highlight excursion:

  • 3-hour private boat cruise on Lake Como

• Return for evening program and dinner

Day 5 – Sunday, July 25, 2027 - Final Tournament Matches + Travel to Venice Region

• Final round tournament games

• Departure toward Padua / Mestre

• Group dinner and overnight stay - Overnight in Padua/Mestre (1 night)

Day 6 – Monday, July 26, 2027 - Venice Day Tour + Transfer to Tuscany

• Guided visit and free time in Venice

• Afternoon departure south to Montecatini
  (Approx. 4.5-hour drive — long travel day, but positions the group perfectly for the final Tuscany experience)

• Overnight in Montecatini (3 nights)

Day 7 – Tuesday, July 27, 2027 - Florence Cultural Visit + Friendly Match

• Morning excursion to Florence

• Guided walking tour and sightseeing

• Tentative friendly game vs a local Italian team

• Return to Montecatini for dinner and overnight

Day 8 – Wednesday, July 28, 2027 - Cinque Terre Full-Day Excursion + Farewell Dinner

• Full-day adventure to the stunning Cinque Terre coastal villages

• Evening special farewell experience: Dinner at Poggio Restaurant

Day 9 – Thursday, July 29, 2027 - Departure Day

• Transfer to Florence Airport - For those returning to USA (7-night Tour Package ends)

• Return flight home to the USA from Florence - End of services upon arrival at airport

EXTENSION ITINERARY

Day 9 – Thursday, July 29, 2027

Transfer from Florence to Rome + Evening in the City

• Private group transfer from Florence area to Rome

• Hotel check-in upon arrival

• Free time to explore Rome’s famous piazzas and nightlife

• Dinner on your own or optional group meal

• Overnight in Rome  

Day 10 – Friday, July 30, 2027 - Guided Tour of Rome

·       Breakfast at the hotel

• Half-day guided walking tour of Historic Rome

  • Trevi Fountain

  • Spanish Steps

  • Piazza Navona

  • Pantheon area

Included entrance ticket to ONE of the following:

• The Colosseum & Roman Forum OR Vatican Museums & Sistine Chapel

• Afternoon free time for shopping, sightseeing, or optional excursions

• Final evening in Rome – Dinner on your own

• Overnight in Rome (Night 2 of 2)

Day 11 – Saturday, July 31, 2027 - Departure Home from Rome

• Breakfast at the hotel

• Private transfer to Rome International Airport (FCO)

• Return flight to the USA

These are only samples, actual hotels will be of similar standard.

Tour Highlights

✔ Compete in an International U19 Softball Tournament in Italy
✔ Exhibition games vs Italian club and national-level teams
✔ Visit the historic city of Milan
✔ Scenic excursion to Lake Como
✔ Explore the colorful villages of Cinque Terre
✔ Guided tour of Florence’s Renaissance landmarks
✔ Authentic Italian cuisine and team dinners
✔ Cultural immersion and international friendships

Inclusions

✅ 7 nights accommodation in 4 star hotels
✅ Daily breakfast at the hotel
✅ Select team dinners at local Italian restaurants
✅ Participation in the International U19 Softball Tournament
✅ Exhibition games vs Italian club and national-level teams - Vittorio Pino Tournament Entry Fees
✅ Add-on option: a 2 stay in Rome
✅ Private motor coach transportation throughout the tour
✅ Airport transfers in Italy
✅ Guided sightseeing tours in Milan and Florence
✅ Excursion to Lake Como
✅ Visit to the Cinque Terre coastal villages
✅ Entrance fees for scheduled cultural activities and tours
✅ Professional AIST tour manager throughout the tour
✅ Tournament coordination and event logistics
✅ All local taxes and service charges included

Inclusions with Rome - Add on

Everything in 7 night package plus:

✔ Private transfer from Florence to Rome
✔ 2 nights accommodation in Rome (4* hotel outside of Central Rome)
✔ Daily breakfast
✔ Guided walking tour of Rome with licensed local guide
✔ Entrance ticket to Colosseum
✔ Airport transfer to Rome Fiumicino for those booked with AIST Group flight (FCO)
✔ Full-Time tour manager

✔ Transfers to guided tours and excursions booked with AIST

• Airfare - Group Flights are available as an add-on - subject to availability

• All lunches and Some dinners not included

• Drinks other than water with included meals

• Optional activities as per daily program.

• Additional activities and tours listed as optional

• Additional training sessions or friendly games

• Personal Insurance Policy

• Tips for driver and tour manager

• Baggage Fees

• Everything not listed in the above section “included”

If you would like to be included on the group flight you will need to add the option to your tour package through add-ons.

Group Flight Option with AIST

AIST offers a group flight option for passengers who prefer to fly together. Flight details will be provided once we secure the best schedules and routes.  

Benefits of Booking Your Flight with AIST:

• Team Connection: Fly with your teammates and fellow group members.

• Warm Welcome: Enjoy a meet-and-greet with AIST staff upon arrival.

• Seamless Coordination: Easily connect with tour managers who will be ready to assist you.

• Hassle-Free Transfers: Receive help with loading baggage onto the bus and navigating the airport.

• Convenient Bus Transfers: Enjoy included bus transfers to and from the airport.

• Price Security: Lock in your fare with no risk of price increases.

• Airport Transfers are included upon arrival with our private coach bus transportation on arrival and departure

Important Notes:

Upgraded seats and deviations may not be possible depending on the airline policies for group travel.

Do not purchase any flights until AIST confirms the schedule about 4-5 months prior to departure.

To include airfare in your tour package, you must select the the add-on at check-out of your preferred option. Seats are limited at the quoted price, and if additional seats are needed, the cost may increase. Book early to secure your spot. Seats are limited and available to first come first serve. They can be added at another time if you prefer to check on booking your own flights but do not book any flights until AIST confirms a complete roster.

The prices below are based on the following conditions:

• 7 night Tour package from Milan - Florence

• Cost is quoted per person

• Ground Package cost only - Airfare is available separately with a group flight option - or you can purchase on your own

• Minimum 15 paying passengers for prices below

• Cost is subject to change until deposit and registration is received

The prices below are based on the following conditions:

• 9 night Tour package from Milan - Rome

• Cost is quoted per person

• Ground Package cost only - Airfare is available separately with a group flight option - or you can purchase on your own

• Minimum 15 paying passengers for prices below

• Cost is subject to change until deposit and registration is received

• $500 deposit due to confirm - Refundable until Nov 1, 2026

• 6-7 months prior to departure - about 30% of total due

• 5 months prior to departure - 50% of the total cost land and air due

• About 2 months prior to departure all balances will be due and non-refundable

Cancellation fees will be kept to a minimum. However, in the event of you having to cancel part, or all your arrangements within the following, the below cancellation conditions apply. Airfare cancellation policies are separate and vary from carrier to carrier.

• The initial deposit is non-refundable ($500 per person) after November 1, 2026

• 130 – 61 days prior to departure 50%-75% of total cost land an air will be non-refundable

• 60 – Days prior to departure there will be no refunds

• Once travel has commenced, no refunds will be given. This includes any unused portion of the tour.

• WeTravel Processing fees are non-refundable (Consider Payment by Check to avoid processing fees)

REPLACEMENT PARTICIPANT INFORMATION: If a pre-enrolled participant cannot travel for any reason, a substitute may be sent in his/her place. We must receive the name of the replacement participant at least 15 days before the teams departure. If a replacement cannot be sent the Cancellation and Refund Policy stated above will be applied.

Additional Terms and conditions can be found at the link below.

Airfare cancellation and refund policies vary by airline.

• Confirm availability of your preferred position on the travel roster

• Confirmation email will be sent within 24-48 hours not unless over a weekend or holiday. If you do not hear from us within 3 days please follow up by email

• No commitment is required - we only need the position form to check the roster and allow you the opportunity to hold a spot on the roster

• Once we are able to confirm your position = a $500 deposit is due and fully refundable until NOVEMBER 1, 2026 (cancel for any reason for full refund, less WeTravel processing fees of 3% - Pay by check or ACH to avoid fees)

Eligibility

• Players currently on a college under 20 years of age

• Incoming college freshman

• High School Varsity players who are currently being recruited to play at the college level or who are seeking to play at the college level

Confirm Availability of Your Position

You must confirm if your position is still available. AIST recruits college prospects by position from across the country to enjoy this opportunity. Positions are limited and it's important that we have a balance of positions on our travel roster to ensure a solid team. The final roster size can be between 12-16 players. All players will have equal playing time but may have to play at positions that are not their first choice.

We will confirm your position within 48 hours. You will have 2-3 weeks to accept your place on the roster.

AIST Staff
Office: +816.866.0632
Email: info@aist.us